Job Description

Engages with strategic and operational structures of GDED, to identify challenges, gaps and inefficiencies to be addressed by the Office of the HOD. Provides for institutionalization of monitoring effectiveness of GDED and the Office of the HOD, through GDED internal structures. Provides formal and informal reporting on projects at DED, Initiatives as well as achievements thereof. Acts as an early warning system on critical matters that may cause risks to the department and the Office of the HOD. Manages and leads staff under this function in line with GDED policies and legislated requirements. Co-ordinate and manage internal and external meetings, as well as meetings with other Gauteng Departments. Plays a co-ordinating and harmonising role for the Office of the HOD, by ensuring that appropriate meetings and interventions for the team take place (e.g. management meetings, team building etc). Represent the HoD in Ad-hoc Committee Meetings that deal with operational programmes in the Department. Report back to the HoD on specific decisions and actions. Provide feedback to staff and follow-up on decisions taken. Represent the HoD at Departmental and Provincial meetings. Co-ordinate and arrange specific events for the HoD. Liaise with the OOP and other Gauteng Departments to co-ordinate meetings, i.e. bilateral meetings, Monthly Focus Group meetings, Cluster meetings, Service level agreement meetings and Executive Management Summit meetings. Manage budgets in relation to adequately resourcing the office of the HOD with respect to Office management related matters. Support the office of the HOD, from an administrative perspective in achieving strategic objectives set out in the GDED’s strategy. Ensures that administrative matters in the office of the HOD are aligned with those of the MEC, Gauteng Legislature, Agencies, as well as the Corporate Calendar. Facilitate the preparation of documentation of documents and report for submission to all governance structures and committees. Manage the smooth running of the Office of the HoD, through the design and setting of office administration system: - Manage the work flow systems - Oversee the implementation of document and correspondence management procedures - Channel correspondence to relevant managers, follow-up on actions and decisions taken, as well as ensure that target dates are met - Coordinate logistical arrangements for all executive meetings hosted by the Office of the HoD. Prepare reports requested by the HoD. Obtain and consolidate information for the compiling of reports, i.e. Premier’s question without notice, Reports to the Portfolio Committee. Request Monthly and Quarterly Reports, as well as the Quarterly Reports to the Legislature. Facilitate the preparation of a file for the HoD for Sub-Committee, HoD Forum, Lekgotlas, MINMEC, MINTEC and other Ad-hoc meetings. Circulate minutes and meeting resolutions to relevant managers and follow-up on decisions and actions to be taken. Engages internal stakeholders on administrative expectations required by of the Office of the HOD. Provides guidelines to internal stakeholders on procedures for engaging with the office on administrative matters. Proactively manages internal and external relationships, ensuring that the Office of the HOD remains professional at all times. Advocates for the Office of the HOD to Internal and External stakeholders. Provides logistical support for critical and strategic initiatives involving high profile stakeholders such as the MEC, Premier, other HOD’s and Executives in the public and private sector in Gauteng Province. Oversee the financial, human and physical resources of the Directorate. Facilitate the development and implementation of norms and standards; identify weaknesses and gaps in service delivery and implement innovative opportunities to improve service delivery for the Directorate

Responsibilities + Skills

Education

Degree in Public Administration/ Business Studies / Social Science / Management/ Economics/ Development Economics (NQF 7)or relevant equivalent qualifications as recognized by SAQA 5 years experience at middle management in the relevant field, and knowledge of political and legislative processes in the Public Service. Must have a driver license

Experience

Job Summary

  • Published on: Thursday, 6th May 2021
  • Designation: Director- Executive Support
  • industry: Miscellaneous
  • Vacancy: 1
  • Employment Status: Full-time
  • Job Location: Johannesburg
  • Salary: 0
  • Gender:
  • Application Deadline: Thursday, 6th May 2021

About the Company

  • Company Name: Provincial Government of Gauteng.
  • Address:
  • Website: Provincial Government of Gauteng
  • Company Profile:
  • Senior certificate/ Grade 12 or National Diploma/ Degree in Public Management, Management Assistant or related qualification. Proven relevant experience in administration will be added advantage. A valid driving licence. Must be Computer literate (MS Office). Good office organisational skills. Communication skills (writing and verbal) fluent in English. Ability to pay close attention to detail in work/report preparation. Basic bookkeeping, office planning, organisational & archiving skills. effective time management.

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