Essential Strong focus on attention to detail and who can maintain high levels of confidentialityAbility to multitask with strong coordination and planning skillsMust be deadline orientated and complete task efficiently and effectivelyExcellent working knowledge in MS Office Suite (Excel, Word, Outlook, PowerPoint) - EssentialHighly professional individual with good communication skillsSouth African Driver’s License (Code 08B) and own transport Must have experience in the following duties and responsibilities: Maintain and coordinate Executive Management’s diary by planning and scheduling meetings, conferences, teleconferences and travel requirementsScreening phone calls, enquiries, requests and handling them in an appropriate, efficient and professional mannerPrepare and arrange all travel requirements as needed for local and international which will include flights, hotels, forex, transfers, as well as obtaining the necessary visa’sRequired to record, transcribe and distribute detailed minutes of meetings timeously, as and when requiredPrepare agendas and meeting packs for relevant Board meetings and Executive Management requirementsAssist with special projects/tasks as neededManage and coordinate the preparation process for client or shareholder’s travel requirements, meetings, company meetings/luncheons etc.Prepare reports by collecting and analysing information timeouslySecure information by completing data base backupsManage and review filing and administrative systemsEnsure administrative duties are adhered to including but not limited to general office administration.Update notes and action item spreadsheet during Executive management and adhoc meetings set up by Executive ManagementPrepare communication emails to be sent from Executives to all Management staffPerform other duties as assigned
Responsibilities + Skills
l. Requirements and key skills: Matric,Business Diploma / Degree At least 5 years experience as a personal assistant working at a senior level - EssentialStrong administration, business writing, financial skills and business acumen
Experienced Executive Assistant required to work at a senior level. Business writing, business acumen and Excel skills essential.