PURPOSE OF THE JOBTo provide personal assistant services to the Senior Vice President. External contact is a major component of the role and integrates the ability to deal with senior internal and external management or officials in fielding/diverting/handling matters that impose on the SVP's time during periods of absence or period of isolation.To serve as the primary point of contact for internal and external constituencies on all matters pertaining to the office of SVP of E&PI and as a liaison to the senior management teams.
Responsibilities + Skills
To manage the SVPs workload, act as a gatekeeper and following up on meetingsManages multiple tasks and conflicting priorities, sometimes under pressure, with accuracy, flexibility and attention to detail.Provides support for all team meetings to include location, scheduling, catering, communication, agenda, etc.Successfully interfaces with other executives to align, coordinate, and set meetings
To manage the SVPs diary and appointments, ensuring effective use of time and preparation of information in advance.To organise internal and external meetings and teleconferences, including booking venues, arranging accommodation as requiredTo prepare the SVP for all internal/external meetings
To be experienced in supporting senior level executives, handling a wide range of administrative related tasks and be able to work independently as required.