To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness.
Reconcile expenses on return of executives by completing the relevant spreadsheets.
Arrange detailed travel plans and itineraries by compiling documents for travel related meetings.
Co-ordinate preparation for external events in terms of organising time, venue, information required, travelling time, speeches, RSVPs, etc.
Ensure cost effective office management by managing resources and minimising waste.
Build collaborative relationships with internal and external stakeholders through effective and open communication and building rapport.
Build trust by maintaining integrity and open communication.
Keep abreast of relevant developments/events in stakeholders personal lives by acknowledging and responding appropriately (e.g. sending flowers)
Manage the Executive's diary effectively to optimise his/her time by taking due cognisance of business priorities when planning and organising events and meetings.
Responsibilities + Skills
Manage ad hoc queries/correspondence effectively by ensuring that they are prioritised, escalated appropriately and resolved promptly by following up and closing off.Keep abreast of legislation and other industry changes that impacts on role by reading the relevant newsletters, websites and attending sessions.Understand and embrace the Nedbank vision and demonstrate the values through interaction with team and stakeholders.
Maintain discretion and confidentiality at all times by adhering to the Nedbank values.Minimise risk to the bank by adhering to policies and procedures.Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.
Mitigated Compliance RiskProvided Administrative SupportProvided Client ServiceMinimum Experience Level5 years experience as senior personal assistant