Job Description

Arrange detailed travel plans and itineraries by compiling documents for travel related meetings.Co-ordinate preparation for external events in terms of organising time, venue, information required, travelling time, speeches, RSVPs, etc.Ensure cost effective office management by managing resources and minimising waste.Build collaborative relationships with internal and external stakeholders through effective and open communication and building rapport.Build trust by maintaining integrity and open communication.Keep abreast of relevant developments/events in stakeholders personal lives by acknowledging and responding appropriately (e.g. sending flowers)Manage the Executive's diary effectively to optimise his/her time by taking due cognisance of business priorities when planning and organising events and meetings.Book flight, car & hotel reservations, both local and international, by communicating with the travel agents, ordering forex and organising visas.Coordinate and manage meetings by ensuring meeting requests are correct, up to date, time is optimised and organise all catering arrangements.Manage records by capturing, screening and storing correspondence, data and responses.Perform general administrative functions and manage office administration as required.